I Hope You Are Doing Well and Thanks Again
Hello in that location! I hope y'all're doing well.
I hope this electronic mail finds y'all well.
I hope you're having a great week.
I hope all is well.
Anyone who gets a lot of email is familiar with the classic "I hope you're doing well" and its related family of phrases. It's the e-mail equivalent of modest talk. And like small-scale talk, this phrase can get a little repetitive if you find yourself relying on it also oft.
Every bit an entrepreneur, editor, and PR professional, I estimate that I've sent at least 73,000 business emails over the past twenty years. (A rather conservative guess, at that.) I've seen many an "I promise y'all're doing well" cross my inbox. I've sent a few, too (nosotros all practise, from time to time!). Hither are my five favorite alternatives to the ubiquitous greeting.
1 Cypher at all
The e-mail app Boomerang conducted a data study and found that emails between seventy-v and 1 hundred words in length had the best response rates. Although the response rate macerated slowly after that, talk to any busy person and they'll tell yous they adopt emails that are brief and go straight to the point. Show that you value the recipient's time by getting downwardly to business organization correct from the get-go.
2 Something personal
In my work equally an editor, I've had people follow me on Twitter or Facebook, commenting on and sharing every article I publish. And, just when I remember I've somehow earned a fan, I'll get a alphabetic character from them asking me to accept a guest blog postal service or do some sort of cross-promotional content swap. I have to acknowledge, I adore their dedication to getting to know me, even if it comes with an ulterior motive. And if they pitch something that reflects the noesis they've gained about my style and the topics I care about, information technology'south more likely to be something I can utilise.
If you're writing a high-stakes email that needs to become results, information technology never hurts to do your homework. You lot don't have to stalk someone on social media, simply doing a little inquiry can become a long fashion. Include a sentence or two at the opening of your electronic mail to show yous're familiar with the recipient's work, similar this:
There are a couple of caveats here. First, don't use a personalized opener unless it actually relates to the topic y'all're writing about. It would be awkward to congratulate someone on the publication of their recent novel if y'all were writing to offer them a deal on life insurance. (Unless maybe they write murder mysteries. At that place may be a hook there.) And also, don't make your message too personal. Maxim you lot read an article is one affair, only mentioning the embankment vacation photos you saw on Instagram will come off as creepy.
3 "I know yous're swamped, so I'll be brief."
I love this opener. It, and the number of paragraphs in the e-mail I encounter before me, tells me that the sender values my time and fabricated an try to keep things short and sweet.
At that place's just 1 rule with this opener—if you're going to utilise it, you'd meliorate actually be brief. Don't promise to go along it brief and then proceed for paragraph after paragraph. The sender may wonder whether you really know the definition of brief.
4 "We met at ______."
If yous've met the recipient before, it never hurts to say so. Perhaps you lot connected briefly at a conference. Even if the recipient seems unlikely to remember, the fact that you did think goes a long way toward establishing a rapport.
Once again, this approach works best if your previous meeting is relevant to the topic at hand. If you met at a conference and exchanged words about marketing strategies, and yous're emailing now to ask the recipient to review your new app for marketers, y'all're connecting the right dots. That won't exist the example, yet, if you've just bumped into each other in a coffee shop and exchanged some small talk virtually the weather.
5 A bit of small talk
If yous really recollect a modest talk opener fits your audience best, requite it a whirl. But if you're looking for an alternative to "I promise all is well," or "I hope you're doing well," consider something a little more than personal:
The more familiar you are with the recipient, even if you know each other but through email exchanges, the better this works.
In my stance, the most important rule of electronic mail advice is this: don't forcefulness it. If you're trying too hard to be personable or clever, your recipient will nigh always see through your attempts. When I write an email, even if information technology's for a mass emailing campaign, I'm e'er thinking of my intended recipient and their persona. I smile as I write (seriously, it's a little creepy) and write as though I'thousand having a confront-to-confront conversation with them.
Source: https://www.grammarly.com/blog/i-hope-youre-doing-well/
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